Before & After Tour
Before
Do you believe that storage is storage? Records go in the same storage place as your Christmas decorations, old cabinets, or anything that you just can't throw away in case you need it. We don't want this stuff cluttering up an office, so put it in storage, whether that storage is a basement, attic, empty office, warehouse, manufacturing floor, or an entirely separate building entirely. Either way, it is just taking up space and collecting dust, so what does it matter. Then you need a record, so you begin the search. Nothing is marked or filed in any consistent way. Some are in records boxes, but most of are in whatever boxes happened to be handy. The same kind of box may hold your Christmas lights in one instance, and your important check copies in another. You need the check copy to prove you made a payment, but you can't find it. How many hours, headaches, backaches, etc. does it take to sort through all of this, just to determine it is not in this stack? Then, you have to put it all back.
After
Inactive records can still serve a vital part of your business and are often not easily replaced; Christmas lights and old cabinets are. A good records management program, such as one provided by Records Management Services, offers more than another place to store your items; we offer the peace of mind that comes with knowing your records are stored in a facility that is designed to store records in the most efficient and cost-effective manner possible. Records are only stored in boxes that are designed for records storage, meaning they are designed to stand up to long durations of storage, and are easily stacked to make maximum use of space. Finally, records are kept in a computerized inventory that include the unique number, description of contents, and location of a particular box for easy retrieval.
